Nomination Information

How to participate in the program:

Nominations may be submitted by any California adult education agency during the open nomination period. The next nomination period is Saturday, January 1, 2022 – Friday, April 22, 2022. All nominations will be reviewed for completeness and for how closely they address the rubric criteria stated on the nomination form. Incomplete nominations and nominations that do not address the rubric criteria will not be considered.

California Adult Education Students Succeed nomination process:

  • OTAN invites nominations of learners from the California adult education field who are successful as a result of the education received at adult education agencies.
  • Nominations are accepted during the open nomination period.
  • Nominations are completed online. Successful nominations are those that pay the closest attention to the rubric criteria.
  • Once nominations have closed as published on the website, a copy of each nomination is made and distributed to each reader.
    • Scoring packets for at least two readers are created. Each packet includes a copy of the nomination, the scoring template, and the scoring rubric.
    • Readers independently score each nomination, then meet together to discuss their scores. Scores from each reader for each nominee are totaled.
    • If the total score equals or exceeds the minimum needed based on the number of readers, the nominee has qualified to be included in the Students Succeed database ( and have their story and their photograph posted on the website. Those nominees with a score equaling less than the minimum needed based on the number of readers are not included. Scoring data is kept on a spreadsheet for each cycle in the Students Succeed electronic folder.
  • Once scoring is completed, files are created for each nominee. The file includes a copy of the nomination and the scoring template, as well as one set of the following letters.
    • Letters of congratulations are sent to the nominee, the nominator, the nominator's administrator, and the school's legislator.
    • Letters of regret are sent to those nominees who did not meet the criteria. Letters are also sent to their nominators.
  • For the successful nominees, after the initial congratulatory letters are sent, the nominee files are reviewed by an OTAN employee. They contact the nominee and secure their permission to publish their story. The nominee must send back the original permission form signed and dated. They also review and approve the story that is to be posted on the website.
  • Once permissions have been secured, a certificate is created and is mailed to the nominee unless a special presentation is planned by the nominator. Each certificate is accompanied by a cover letter for both the nominee and nominator. Copies of the letters and the certificate are kept electronically.

For the four learners who received the highest scores:

  1. OTAN creates videos for each learner highlighting their success. The videos are produced and are added to the website.
  2. To promote the student stories and videos and celebrate the learners, OTAN will work with staff at the Association of California School Administrators (ACSA) and the California Adult Education Program (CAEP) to highlight and honor the four Students Succeed honorees at their annual fall conferences. This will include an invitation to travel to and from one conference determined by OTAN for each learner and their nominator, as well as to attend events organized by conference staff for each learner and their nominator.

Publicizing the Success Stories:

Students with successful nominations will be contacted for verification of the information and asked to submit a photo. A signed release will be obtained from the students before any stories are used, and no personal contact information will be distributed through the project. Agencies can access the stories and videos on the website maintained by the OTAN. Each Student page contains the learner success story with a photo and information about the adult education agency that nominated them. The site may be searched by student, agency, and by program area.

Stories and videos may be highlighted at conferences throughout California and distributed to local, regional, and state officials.

California Adult Education Agency Nomination Evaluation Rubric*:

  1. The nominee is employed.
  2. 0 - Not employed or unclear as to work status.
    1 - Employed part time, volunteering, providing care at home as parent or guardian, or employed but part time/full time status is unknown.
    2 - Employed full time/self sufficient, previously employed full time during attendance at adult education agency, or currently working and attending school.
    3 - Got a job, got a better job, and/or got a promotion and/or increased wages as a result of attending the adult education program.
  3. The nominee has made adult education or had other community contributions.
  4. 0 - No contributions mentioned.
    1 - Made positive contributions to adult education community or made a positive impression while a student.
    2 - Contributed through volunteer work in adult education or other community projects.
    3 - Provided significant adult education or community leadership.
  5. The nominee has identified and met further education, training, or career goal(s) as result of completing adult education program.
  6. 0 - Has completed some work in adult education coursework, but unclear whether related to goal(s).
    1 - Making noticeable progress in adult education coursework related to goal(s).
    2 - Achieved primary goal by completing adult education program or programs.
    3 - Adult education achievement was a stepping stone to new goal/higher education goal/workforce training or career goal.
  7. The nominee has improved life of self/others as result of learning experiences.
  8. 0 - Relationship not established between adult education and current life role.
    1 - Direct relationship shown between adult education and improved personal life.
    2 - Examples provided demonstrating how adult education led to positive changes in personal and family life roles.
    3 - Direct cause/effect of improvement in life role as a result of adult education is indicated by multiple and marked examples beyond the individual and immediate family.
  9. The nominee overcame difficult circumstances to pursue adult learning.
  10. 0 - No difficult circumstances present.
    1 - Worked to put self through school and/or overcame a personal challenge.
    2 - Overcame multiple barriers/challenges to pursue adult learning.
    3 - Achieved adult education goals in spite of extraordinary hardship.

*Target Score for inclusion in database with 2 readers is 18, with 3 readers is 27, with 4 readers is 36, and so on.

(Revised December 2021)